Conferences/Summit 27+FOSDEM 2025
- Call for activity and input
Dear all,
its September '24 - yes, time flies!
Also a good time to think of early preparation of our biggest in-person meet-up and representation the next XSF Summit & FOSDEM 2025!
If we have the time, we should use it. So, this is also a call for your input.
I collected some thoughts an topics we should address in my view.
In general, let's list and have activities open and transparent. If you have plans, kindly expose them actively.
- Organizer till 31st of October (emus would offer this)
- Organizer from 15th of November - please speak up. You don't need to and should not do everything alone!
- Helper for preparations (feel free to assign you name to the items below). You don't need to do everything alone!
- XSF Summit 2025 discussions
* Budget * Location booking * Dinner planning * Review feedback
- FOSDEM 2025 discussions
* Budget
* Sign up
* Stall planning
* Can we improve with our stall setup?
* Please expose if you want to advertise your clients and in what format
* Merch
* Tshirts and Socks (Yes!)
* Can we use the wall behind us?
* If so, how can we use it best?
* Do we have needs for new promotions?
* Posters, Stickers
* Please expose what you have left and can bring
* Eddie:
1000 XMPP Stickers
200 XMPP Buttons
300 RUN JBR Stickers
* Please don't just buy stuff, we should do a collective order!
* Print Specs overview document
What else?
_________________________________________________________
The XMPP Standards Foundation (XSF) will hold its 27th XMPP Summit in the two days preceding FOSDEM 2025, DATE.
To participate in this (or any future summit), please join the summit@xmpp.org discussion list and ask for an account in this Wiki, so you can add yourself (and/or colleagues) to the list in this page.
Attendees
The Summit is an annual two-day gathering where we discuss XMPP protocol development topics. It is a place for XMPP developers to meet each other, and make progress on current issues within the protocol and ecosystem. Discussions are often of a deeply technical nature, though we do try to separate these with lighter high-level topics too.
If this sounds like the right event for you, come and join us! It is open to all community members. We just ask that you register here, so we know how many people will attend and we can plan accordingly.
Not sure you would enjoy this event? That's okay, you might prefer to come along and meet us at FOSDEM instead! We will have people from many XMPP projects there, and we'd love to talk to you.
If you have any questions or concerns, just ask someone!
Conduct and policies
We expect all attendees to be familiar with our Community Code of Conduct.
If you would prefer not to be included in any photography of the event, that's totally fine and you're not alone! A member of the XSF's communications team will be responsible for photography and social media posts at the event, just let them know.
Minutes
Date, Hotel & Venue
- XMPP Summit 26: Thu, February 1st & Fr, February 2nd
- FOSDEM 2024: Sat, February 3rd & So, February 4th
- City: Brussels, Belgium, Europe
Venue
Room: France
Rue de la Loi 75 - Wetstraat / 1040 Brussels (Openstreetmap)
Communications
General contact: xsf chatroom or via web chat
A member of the communications team or another volunteer will post regular updates during the event.
- Announcement posts:
- Mastodon
- LinkedIn (TBA)
- Invite more organizations to the RTC Lounge and Dev room
- Posters: Maybe some more and bigger “fancy” well designed posters to catch the peoples attention at the FOSDEM.
Sponsors
To sponsor the XSF dinner, summit lunches, materials, or other things, please contact any member of the XSF Board! No donation too small (or too large)!
Our primary sponsor for this event is Isode, who are contributing £3000 towards the cost of the venue.
The following organizations and individuals have also stepped up for sponsoring:
| Amount | Sponsor |
|---|---|
| €1024 | |
| €512 | |
| €256 | |
| €128 | |
| €64 | |
| €32 | |
| €16 | |
| €8 |
Thank you for helping this event to continue!
In general, please also help with the general sponsoring discussion.
Agenda
- An Interop day on Wednesday has been suggested
Possible topics (please augment as desired):
| Title | Author (optional) | Present at the Summit (Yes / No) |
|---|---|---|
| Example Topic | Example Author (optional) | Yes / No |
Lightning talks & Show-and-tell
Lightning talks
| Title | Presenter | Time | Where | Comments |
|---|---|---|---|---|
| Eddie | Cancled :-( |
Show-and-tell
Before lunch on the Friday we'll have a chance for people to give a 5 minute presentation of any interesting XMPP things they're working on. If you'd like to take a slot, please put your name and topic in the list below:
| Title | Presenter |
|---|---|
| Libervia CLI: Swiss Army Knife for XMPP | Jérôme Poisson (Goffi) |
| XMPP in Wind and Solar Measurement | W. Martin Borgert (debacle) |
| XMPP Providers Automation | Edward Maurer (emus), Daniel Brötzmann (cal0pteryx) |
| XMPP Network Graph | Guus der Kinderen |
Summit Participants
The following people plan to be there in person. (We have a limited capacity for 30 persons.)
| No. | Given name | Family name | Nickname | Hotel check in - out | booked? | XSF Member | Dinner | comments |
|---|
Remote Participation
We will use the summit@muc.xmpp.org chatroom for coordination.
The following people plan to participate remotely some or all of the time:
- Add your name and wiki page please!
- Singpolyma (talk) 19:18, 30 October 2023 (UTC)
- Winfried Tilanus
- Holger Weiß
Schedule
| Time | Activity |
|---|---|
| 09:00 | Room opens. Coffee is served |
| 09:30 | Summit begins |
| 11:30 | Coffee break |
| 13:00 | Lunch |
| 14:00 | Afternoon session begins |
| 15:30 | Coffee break |
| 17:00 | Summit ends |
Audio/video
We will provide a best-effort audio/video link to the summit discussions.
A web conference is available at https://meet.jit.si/XMPPSummit26
Please note that this conference will only be accessible after a 'host' has joined from the physical meeting room itself.
- Suggestion: Online separated A/V space for discussion etc.
XSF Dinner
As usual, the XSF will hold a dinner for XSF participants in conjunction with the Summit. XSF members attend for free.
The XSF dinner will take place on Thursday evening, 19:00, at L’Auberge Bretonne (Brusselsesteenweg 670, 3090 OVERIJSE)
We'll arrange for taxis to bring you from Thon EU to the restaurant, and back.
For up-to-date information about the dinner event, please ensure you are on the summit mailing list.
| Event on wiki main page (under 'upcoming events')? | Yes |
|---|