Office Hours Checklist

When a new talk is added

• Update the wiki page "Next Talk" section if applicable
• Update the XSF calendar

Day Before

• Remind in communications room to update Twitter and Mastodon
• Make a post from your personal or the Mellium account or repost the above
• Make a post on r/xmpp
• Send an email to standards@ and members@
• Post in the standards room and jdev

Day Of

• Ask the speaker to share slides as a PDF if they have any and have not done so
• Ask the speaker to join a bit early to test audio, screen share, etc.
• Update the cover slide with next weeks talk and any announcements
• Start the chat 30 minutes before hand and upload the cover slide
• Remind the author to repeat questions that are asked in the chat and not by voice
• Start/end recording if the author is okay with it and ask if we can use CC-BY for the license
• Give any announcements, mention next weeks talk, call for new talks, and then introduce the author and turn it over to them.
• Don't forget to stop recording after questions!

Afterwards

• Update the wiki page "Next Talk" and "Previous Talks" section
• Wait for video processing to finish then upload it to YouTube, adding it to the Office Hours playlist and setting the license