Board-Meeting-2022-12-14

• Date: Wednesday, 2022-12-14
• Time: 16:00-16:30 UTC
• Video conference at https://meet.jit.si/XSF-Board-2022-12-14 (no account needed, simply visit that URL)

Agenda

New Business

Confirmation of Officers

As noted at https://wiki.xmpp.org/web/Board we need to verify that non-Board officers wish to continue serving in their roles. NOTE: This has been done via email.

Other Priorities for this Term

• Do we want to poll the members as we did some years ago?

emus: Yes, that was one plan by me too for this year. Do we got the old draft?

GSOC

emus wants to apply as Org Admin again

Date of Next Meeting

Thursday, January 5 @ 17:00 UTC

Meeting Notes

Quorum

• Present: Eddie, Matthew, Peter, Ralph, Arc
• Guests: MSavoritas, Jonas, Kev, Daniel, Zash, perhaps a few others

Chair Selection

• Ralph

Editor, Processes, Tooling

Eddie:

• a few folks (Jonas, Guus, Georg, etc.) created issues at the GitHub repo
• see https://github.com/xsf/xeps/issues
• would the XSF be willing to fund some of the work?
• could we raise some funds to support the work? (e.g., via OpenCollective)
• there seems to willingness to fund XMPP software projects, might be for standards as well
• this is core work of the XSF
• this situation could be not only a risk but an opportunity

Matthew:

• I have thoughts on the role in general
• as to the current situation, we won't have time to modify processes etc.
• need to find someone to fill in now
• if we are going to put more resources in, make it less robotic and more editorial
• both editing and writing specs

Ralph:

• clarifying question: editorial or actually writing specs?

Matthew:

• don't think it's necessary for someone to do both
• but if we can automate more of the button-clicking, that person could have more of an editorial role
• there has been initial work on tooling
• I've done a few things to run scripts on PRs and such
• some kind of CI framework to have a PR, run builds, etc.
• still need to add glue for CI workflow
• Guus submitted a PR for linting (now merged)
• I understand the idea of hiring someone but it's more about how than who
• I don't feel comfortable just posting to a freelance site to find someone
• we need someone who understands the standards process, our community, etc.
• I suspect we have lots of volunteers, who don't necessarily need money but direction

Eddie:

• we've had a few people offer to assist
• agree that we don't necessarily need to pay people

Ralph:

• when people stop doing stuff, then someone will eventually step up
• I don't know what the implications would be of hiring someone

Kev:

• if someone wants to throw money around, that's grand
• but it should happen fairly
• needs to be a process for choosing someone
• let's also get clear on what we need for tooling
• what would make life easy for

MSavoritias:

• I don't have a problem being someone who works on tooling
• I have some time to help out with pipelines etc.
• the reason I haven't done that much is that I don't have GitHub

Peter:

• we do have $16k in the bank and can spend if needed
• if we are going to pay people, there could be implications and we'd need to investigate
• I would be happy to do a bunch of the bit-flipping for now
• if we look at how things like Rust does RFCs and Python does PEPs,

Ralph:

• we won't be able to make a decision today but let's be active in figuring this out

Jonas:

• there are things we can do that could be spread around a team
• I'm happy to provide input beyond what is in the issues
• but what's in the issues would solve a large percentage of the problems
• the mechanical bits make it unpleasant
• I'd be happy to assist

Ralph:

• what I'm looking for now is that we need to organize this effort

Peter:

• we have volunteers but someone needs to

Matthew:

• I'm happy to help with technical leadership but I don't want to do all the work
• we need: (1) an acting editor (2) people to write the tooling
• I think we have those

Kev:

• it would help to understand what exactly the process is that Jonas follows now

Peter:

• Jonas, I will coordinate with you about that

Confirmation of Officers

• Matthew Wild as Executive Director
• Peter Saint-Andre as Treasurer
• Alex Gnauck as Secretary (need to double-check via email)

Google Summer of Code

• Eddie offered to be the Org Admin

FOSDEM

• no board involvement needed right now
• Ralph is working on the location for the Summit

Process Check

• Video conferencing vs. text chat
• Jitsi seemed OK, maybe not use it all the time