Difference between revisions of "Office Hours Checklist"

From XMPP WIKI
Jump to navigation Jump to search
(Add check list)
 
(Add some steps for when a new talk is added)
 
(3 intermediate revisions by the same user not shown)
Line 1: Line 1:
= XMPP Office Hours Checklist =
+
== When a new talk is added ==
 +
 
 +
* Update the wiki page "Next Talk" section if applicable
 +
* Update the XSF calendar
  
 
== Day Before ==
 
== Day Before ==
Line 15: Line 18:
 
* Update the cover slide with next weeks talk and any announcements
 
* Update the cover slide with next weeks talk and any announcements
 
* Start the chat 30 minutes before hand and upload the cover slide
 
* Start the chat 30 minutes before hand and upload the cover slide
* Start/end recording if the author is okay with it and ask if we can use CC-BY for the license
+
* Remind the author to repeat questions that are asked in the chat and not by voice
 +
* Start/end recording if the author is okay with it and ask if we can use CC-BY for the license
 +
* Give any announcements, mention next weeks talk, call for new talks, and then introduce the author and turn it over to them.
 +
* Don't forget to stop recording after questions!
  
 
== Afterwards ==
 
== Afterwards ==
  
 
* Update the wiki page "Next Talk" and "Previous Talks" section
 
* Update the wiki page "Next Talk" and "Previous Talks" section
* Wait for video processing to finish then make it public and/or upload it somewhere else (should we have a channel specifically for this?)
+
* Wait for video processing to finish then upload it to YouTube, adding it to the Office Hours playlist and setting the license

Latest revision as of 14:05, 25 July 2021

When a new talk is added

  • Update the wiki page "Next Talk" section if applicable
  • Update the XSF calendar

Day Before

  • Remind in communications room to update Twitter and Mastodon
  • Make a post from your personal or the Mellium account or repost the above
  • Make a post on r/xmpp
  • Send an email to standards@ and members@
  • Post in the standards room and jdev

Day Of

  • Ask the speaker to share slides as a PDF if they have any and have not done so
  • Ask the speaker to join a bit early to test audio, screen share, etc.
  • Update the cover slide with next weeks talk and any announcements
  • Start the chat 30 minutes before hand and upload the cover slide
  • Remind the author to repeat questions that are asked in the chat and not by voice
  • Start/end recording if the author is okay with it and ask if we can use CC-BY for the license
  • Give any announcements, mention next weeks talk, call for new talks, and then introduce the author and turn it over to them.
  • Don't forget to stop recording after questions!

Afterwards

  • Update the wiki page "Next Talk" and "Previous Talks" section
  • Wait for video processing to finish then upload it to YouTube, adding it to the Office Hours playlist and setting the license