Board-Meeting-2026-06-04
| Board Meeting | |
|---|---|
| Date | Thursday, 2026-06-04 |
| Time | 16:00-16:30 UTC |
| Place | XSF chatroom |
| Transcript | chat log |
| Term | 2025-2026 Term Summary |
| Navigation | |
| Previous | Board-Meeting-2026-05-21 |
| Next | Board-Meeting-2026-06-18 |
Agenda
1. Welcome
- Opening of the meeting.
2. Formalize Agenda
- Confirm and approve the agenda for this meeting.
3. XSF EU Legal Structure: Evaluation Framework (resumed)
- Deferred from the May 21 meeting. Guus sent a follow-up to the members list after that meeting with a concrete criteria proposal, but no further member feedback has arrived since. The Board should use Guus's proposal as the basis for agreeing a finalized, ordered set of evaluation criteria, and define the next steps for applying those criteria to the five proposals on the wiki.
- Mailing list thread: https://mail.jabber.org/hyperkitty/list/members@xmpp.org/thread/J5U4MXNFP6MLIAUVJIYEEKUJALJUZEDM/
- Wiki page: https://wiki.xmpp.org/web/XSF_EU_Legal_Transition_Proposal
4. Any Other Business (AOB)
- Items not listed above that require brief attention.
5. Date of next meeting
- Agreement on the date of the next Board meeting.
6. Close
- Closing of the meeting.
Minutes
1. Welcome
The meeting was opened and chaired by Ralph Meijer. Attendees
- Ralph Meijer (Chair)
- Guus der Kinderen
- Arne-Brün Vogelsang
Mickaël Rémond and Florian Schmaus were not present. Quorum was confirmed.
2. Formalization of Agenda
The agenda as published on the wiki was approved without changes. No additional items were added.
3. XSF EU Legal Structure: Evaluation Framework
The Board resumed the agenda item deferred from the May 21 meeting. Guus summarised the current state: following that meeting he had sent a detailed follow-up to the members mailing list containing a proposed set of evaluation criteria. Feedback from members had been limited; Guus noted this optimistically as indicating no strong motivation to change the proposed list significantly. Two replies had been received since sending out the agenda for this meeting (to complete an older one, sent by Peter): one from emus, whose concern Guus considered adequately covered by an existing criterion (to be noted explicitly when scoring proposals); and one from dwd, whose feedback read as a suggested reclassification of the IP-related criterion rather than the introduction of a new one. Neither was considered a blocker to proceeding.
Guus proposed the following approach for the remainder of the process:
- Proposal authors self-assess their proposals against the agreed criteria.
- The Board and members review and validate those assessments.
- The Board narrows to one or two preferred options and recommends them to members.
- Members receive a final opportunity to weigh in.
- Transformation begins.
Ralph noted that one possible outcome of the process remains the status quo. That is, a decision not to change anything. Guus acknowledged this had become less unlikely given the limited community engagement, but expressed a wish to see the process through to a conclusion regardless.
Outcome: The Board agreed to adopt the criteria list last circulated by Guus on the members mailing list as the finalized evaluation framework. The next step is to invite each proposal author to self-assess their proposal against the agreed criteria before a date to be communicated. The Board will reconvene on the results at a future meeting.
4. Any Other Business (AOB)
Guus noted the following items for the record:
- XMPP Summit 29 will take place online. Members and community participants are encouraged to sign up on the wiki.
- Two XMPP Sprints are scheduled in the coming months: Berlin and London. Interested parties should check the wiki and mailing lists for details.
- The ongoing discussion on XEP process changes, as proposed by MattJ, Dave, and others, was not added to today's agenda, pending the summary recap agreed at the previous meeting. It remains open.
5. Date of Next Meeting
The next Board meeting is scheduled for: Thursday, 18 June 2026, at the usual time.
6. Close
The meeting was closed by the Chair.
All attendees were thanked for their participation.