Board-Meeting-2025

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Meeting Info

Next meeting date: Thursday, 06 Nov 2025

Announcements and Info from or to XSF Board

Meeting logs

Active Topics (newer to older)

  • Update on Fiscal Hosting
    • Background: The platform we have been using for fiscal hosting is to begin moving to a new pricing structure in January, and this affects us. Details: https://pricing-2026.opencollective.com/
      • Votes:
      • Comment: Start list vote to close the OpenCollective account (confirmed again).
  • Further efforts on a sister foundation in EU
    • Background: See mailing list
    • Vote proposal:
      • The XSF should consider more efforts around a sister foundation in EU
    • Vote result:
    • Comment: Next Board should restart the thinking.

Closed Topics

  • XSF CommTeam request funding for SocialBu
    • Background: XSF CommTeam would like to request budget for SocialBu distributor up to 190$ per year. See also Eddies email correspondance to Board.
      • Votes: Motion carries. (For one year)
      • Comment: https://socialbu.com/ - Please also respect right usage of e.g. LinkedIn.
  • Access for financial XSF information & future of the role of Secretary / Treasurer
    • Background: For transparency reasons great that all Board members have access to this so everyone is fully actionable. Furthermore, how to we continue with Peters and Alex role in the future. How long will they continue to do this? Should we introduce other members to learn?
    • Comment: The publication from Peter is created but not visible on xmpp.org, right?
  • Confusion in protocol name
    • Background: See mailing list
      • Votes:
      • Comment: We don't see that we can do much about it, as XMPP is not a trademark and they are already aware.
  • XSF has been "fined".
    • Background:
      • Votes:
      • Comment:
  • XEP-0001 and 0143 changes need approval from Board
    • Background: The XEP-0143 changes are marked as needing Council approval, but I think that's wrong and it should also be Board. But yes, all needs input from Editor and Council whatever.
  • Propose Gonzalo Nemmi to become member of the XSF CommTeam
    • Background: Gonzalo is publishing and providing great efforts along the team and work well with the XSF and Community. This deserves recognition.
      • Votes: Passed. +1 (4), 0 (1), -1 (0)
      • Accept Gonzalo Nemmi if XSF membership will be accepted.
      • Comment: Jcbrand will be unlisted but is always welcome to support and comeback.
  • Update of CoC
    • Background: See mailing list
    • Vote proposal:
      • I don't know how to drive this right at the moment.
    • Vote result:
    • Quorum achieved:
  • Twitter / X discuss to close account
    • Background: See mailing list
    • Votes:
      • The XSF removes its account on X.com, or any of its previous posts. [Vote not passed]
      • The XSF will not promote its X account. [Vote passed]
      • XSF stops posting to X entirely, until further notice. [Vote not passed]
      • Though we should also stop engaging with LinkedIn, Youtube and Google as well as Github.
    • Vote result: The XSF will not remove its X account nor any posts. The XSF will not promote its X account.
    • Quorum achieved: Yes
    • Comment: Eddie should provide information about the recent impact of our X account postings. (Eddie has provided)
  • Martin (debacle) requests funding for upcoming sprint
      • 135 € for host (Wikimedia e.V.) staff
      • plus 10 (people) × 20 (pizze) € = 200 €, but less urgent than rent
    • Votes:
      • The XSF funds ... [Vote stats]
  • Open Letter to Meta / DMA
    • Background: Proposal
    • Vote proposal:
      • a) do we want to do this?
      • b) is Mikeal's message the one we would like to send?
    • Vote result:
    • Quorum achieved:
    • Comment: We want to discuss this further for the moment.
  • Renaming of "Realtime Lounge" at FOSDEM
    • Background: See mailing list
    • Vote proposal:
      • Call for proposal
    • Vote result:
    • Quorum achieved:
  • Inquiries on costs from XMPP Summit?
    • Comment: People are informed to reach out.

Notes

  • 20th Feb 2025: We re-appoint Chair, Executive Director, Treasurer and Secretary with the respective encumbents.
  • 4th Nov 2025: Elections of next Board and Council: The meeting on the elections for Board and Council is on November 20. The candidates are here: https://wiki.xmpp.org/web/Board_and_Council_Elections_2025. Go forth and (proxy) vote.
    • emus calling interested parties to consider participation at GSoC 2026 and reach out.
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