Board-Meeting-2022-12-14

=Coordinates=


 * Date: Wednesday, 2022-12-14
 * Time: 16:00-16:30 UTC
 * Video conference at https://meet.jit.si/XSF-Board-2022-12-14 (no account needed, simply visit that URL)

=Agenda=

Confirmation of Officers
As noted at https://wiki.xmpp.org/web/Board we need to verify that non-Board officers wish to continue serving in their roles. NOTE: This has been done via email.

Other Priorities for this Term
emus: Yes, that was one plan by me too for this year. Do we got the old draft?
 * Do we want to poll the members as we did some years ago?

GSOC
emus wants to apply as Org Admin again

Date of Next Meeting
Thursday, January 5 @ 17:00 UTC

Action Items
= Meeting Notes =

Quorum

 * Present: Eddie, Matthew, Peter, Ralph, Arc
 * Guests: MSavoritas, Jonas, Kev, Daniel, Zash, perhaps a few others

Chair Selection

 * Ralph

Editor, Processes, Tooling
Eddie:


 * a few folks (Jonas, Guus, Georg, etc.) created issues at the GitHub repo
 * see https://github.com/xsf/xeps/issues
 * would the XSF be willing to fund some of the work?
 * could we raise some funds to support the work? (e.g., via OpenCollective)
 * there seems to willingness to fund XMPP software projects, might be for standards as well
 * this is core work of the XSF
 * this situation could be not only a risk but an opportunity

Matthew:


 * I have thoughts on the role in general
 * as to the current situation, we won't have time to modify processes etc.
 * need to find someone to fill in now
 * if we are going to put more resources in, make it less robotic and more editorial
 * both editing and writing specs

Ralph:


 * clarifying question: editorial or actually writing specs?

Matthew:


 * don't think it's necessary for someone to do both
 * but if we can automate more of the button-clicking, that person could have more of an editorial role
 * there has been initial work on tooling
 * I've done a few things to run scripts on PRs and such
 * some kind of CI framework to have a PR, run builds, etc.
 * still need to add glue for CI workflow
 * Guus submitted a PR for linting (now merged)
 * I understand the idea of hiring someone but it's more about how than who
 * I don't feel comfortable just posting to a freelance site to find someone
 * we need someone who understands the standards process, our community, etc.
 * I suspect we have lots of volunteers, who don't necessarily need money but direction

Eddie:


 * we've had a few people offer to assist
 * agree that we don't necessarily need to pay people

Ralph:


 * when people stop doing stuff, then someone will eventually step up
 * I don't know what the implications would be of hiring someone

Kev:


 * if someone wants to throw money around, that's grand
 * but it should happen fairly
 * needs to be a process for choosing someone
 * let's also get clear on what we need for tooling
 * what would make life easy for

MSavoritias:


 * I don't have a problem being someone who works on tooling
 * I have some time to help out with pipelines etc.
 * the reason I haven't done that much is that I don't have GitHub

Peter:


 * we do have $16k in the bank and can spend if needed
 * if we are going to pay people, there could be implications and we'd need to investigate
 * I would be happy to do a bunch of the bit-flipping for now
 * if we look at how things like Rust does RFCs and Python does PEPs,

Ralph:


 * we won't be able to make a decision today but let's be active in figuring this out

Jonas:


 * there are things we can do that could be spread around a team
 * I'm happy to provide input beyond what is in the issues
 * but what's in the issues would solve a large percentage of the problems
 * the mechanical bits make it unpleasant
 * I'd be happy to assist

Ralph:


 * what I'm looking for now is that we need to organize this effort

Peter:


 * we have volunteers but someone needs to

Matthew:


 * I'm happy to help with technical leadership but I don't want to do all the work
 * we need: (1) an acting editor (2) people to write the tooling
 * I think we have those

Kev:


 * it would help to understand what exactly the process is that Jonas follows now

Peter:


 * Jonas, I will coordinate with you about that

Confirmation of Officers

 * Matthew Wild as Executive Director
 * Peter Saint-Andre as Treasurer
 * Alex Gnauck as Secretary (need to double-check via email)

Google Summer of Code

 * Eddie offered to be the Org Admin

FOSDEM

 * no board involvement needed right now
 * Ralph is working on the location for the Summit

Process Check

 * Video conferencing vs. text chat
 * Jitsi seemed OK, maybe not use it all the time