Conferences/Summit 23

The XMPP Standards Foundation (XSF) will hold its 23rd XMPP Summit in the two days preceding FOSDEM 2019, January 31st & February 1st.

To participate in this (or any future summit), please join the summit@xmpp.org discussion list and ask for an account in this Wiki, so you can add yourself (and/or colleagues) to the list in this page.

= Minutes =

Minutes for the Summit:


 * Minutes of the 2019 Summit: Day one
 * Minutes of the 2019 Summit: Day two

= Logistics =

Venue
Please note that the venue is not publicly accessible! You will need to announce your participation beforehand, to allow us to arrange for your access to the building!

Cisco System Belgium Pegasus Park De Kleetlaan, 6A 1831 Diegem Belgium

Direct trains to Diegem run from both Brussel-Centraal (2-3 trains/hour) and Schuman (1 train/hour). Both routes should take between 15 and 20 minutes. According to Google, it's a 6 minute walk from the station to Cisco Systems Belgium. Schuman is the station closest to the Thon Hotel EU, the 9:31 train should get you at Diegem station around 9:46, which would get you at the summit with a few minutes to spare.

For more routing options, check Google Maps

Date

 * Thu 31st Jan
 * Fri 1st Feb

We'll start at 10:00 on both days. If you plan to arrive at least 15 minutes early, there shouldn't be an issue with getting things going smoothly. We expect to conclude both days around 17:00.

= Agenda =

Possible topics (please augment as desired):


 * Your topic here - add your name please!

= Summit Participants =

The following people plan to be there in person.

= Hotel Booking =

As usual, the XSF is arranging a hotel group reservation for the upcoming XSF summit and FOSDEM event.

We will be using the Thon EU hotel (Rue de la Loi 75, B-1040, Bruxelles), which is the same hotel as we've been using in the last few years.

We've reserved a block of single rooms, that are available from Wednesday 30 Jan to Sunday 3 Feb. The rates are as follows:

This room rate is including breakfast buffet, but excludes a mandatory city tax of 4.24 per room and night.

Extra cost for double use is 20 euro per room/night (different rates might apply for children - contact User:Guus if this interests you). A chargeable upgrade in another room type may be necessary as from a third person.

It is not required to book every day: if, for example, you're only attending the Summit, it's fine to only book Thursday and Friday. Do take care to fill out the correct dates in the reservation form!

As there was some questions related to this last year, I'd like to make it clear that it is by no means required to stay in this particular hotel. If you prefer to make your own arrangements, feel free to do so. There are no XSF-specific events scheduled to take place in the hotel, apart from it perhaps becoming the designated taxi pickup point.

If you're interested in a room, please contact User:Guus privately (preferably via email), and I'll provide you a reservation form (or weblink, depending on what Thon is going to make available to me).

This group offer is valid until January 18. All remaining rooms will be released by the hotel on that date. This means that on that date, there's no guarantee that a room is available. The rates as mentioned above wil no longer apply either.

Please note that bookings are individual, between yourself and the hotel. You'll need to provide Thon a booking guarantee by credit card (your credit card information will not be accessible by me). All non guaranteed bookings may be released 72 hours prior to arrival. Rooms may be cancelled in written (again, to Thon, not to me) by fax (heh, I'm quoting this) or email on individual basis 72 hours prior to arrival without any charge. In case of no-show, late cancellation or early departure, the credit card shall be charged for 100% of the stay.

= Remote Participation =

We will use the [xmpp:summit@muc.xmpp.org?join summit@muc.xmpp.org] chatroom for coordination.

The following people plan to participate remotely some or all of the time:


 * Your name here

A/V
Join the meeting via WebEx. Credentials:


 * Thursday, January 31st, 2019:
 * 08:45 CET(?) -- 18:45 CET
 * Work in progress


 * Friday, February 1st, 2019:
 * 08:45 CET(?) -- 18:45 CET
 * Work in progress

= XSF Dinner =

The traditional XSF dinner will take place on Thursday evening. More info to follow

Time and Venue
Work in progress

= Sponsors =

The following organizations and individuals stepped up for sponsoring:


 * Alexander Gnauck

To sponsor the XSF dinner, summit lunches, materials, or other things, please contact any member of the XSF Board! No donation too small (or too large)!

= GPG key signing =

During the summit there will be the possibility to sign each others GPG keys. If you want to have your keys signed, please take along:

Prepared like this, it should not take more then 15 minutes to cross-sign the keys of everybody who is interested. More info can be found at: Debian Wiki on Keysigning. Some handy scripts for making mass-signing more easy can be found in the Signing party Debian package.
 * Key printouts with the following:
 * your first name and last name
 * the e-mail adresses and other id's you would like to have signed
 * the key-id and encryption method (eg: 4096R/1A2B3C4D)
 * key fingerprint (visible with: gpg -v --fingerprint 1A2B3C4D)
 * Some official ID with photo (e.g. Passport or drivers license)

Here are the people who plan to participate in key signing:


 * pep. (happy to sign if anybody wants)
 * Your name here